Contents

Installation

The themes that provide the church website functions run in the WordPress environment. WordPress is available to everyone free of charge. This section will describe the steps involved in preparing a WordPress

environment to run your theme and installing the theme. It is recommended that the individual setting up the website have some familiarity with website environments or have access to a helpful individual to consult with on

technical issues. The ChapelWorks support team is also available to answer questions submitted via the contact form.

WordPress Documentation

Documentation on the WordPress software (called the WordPress Codex) can be found here: http://codex.wordpress.org/Main_Page

Please don’t try to read it. It’s huge. If you have a desire to learn more about WordPress or it’s features, the codex is a key resource. Since millions of people use WordPress to manage their websites, there are also hundreds of

blogs and forums available with tutorials on just about every aspect of WordPress. It’s all available via your favorite search engine.

Installing WordPress

Using a Hosting Service

The easiest way to install WordPress is to have a hosting company set it up for you and have it available when you log into you new account. Many will do this and most offer step by step instructions on how to install

WordPress in their hosting environment. As an example, a popular hosting company, bluehost, provides information on setting up a hosting account  and installing WordPress.

There are a large number of companies that provide website hosting services. Since WordPress is so widely used, it’s likely the hosting support staff is familiar with it and can answer the typical questions. We recommend

that you ask a potential hosting company about WordPress installation and support. It should be a key criteria in making a selection.  Some companies offer a trial period to evaluate their hosting service, so it’s worth asking

about that as well. The WordPress organization had a list of recommended hosting companies.

If this is a new website, you will need to purchase a domain name. Some hosts offer a free domain name as part of the hosting package. If you already have a hosted website, your hosting company may be able to give you

advice on how to migrate your domain to WordPress.

Installing WordPress on your own System

For Software Evaluation

One reason you may want to install WordPress on your own system is to evaluate a WordPress based solution (such as ours). If you plan to do this, we recommend that you look at the DesktopServer product from ServerPress.com. They offer the  DesktopServer Limited version free of charge. It will install a complete WordPress

environment with all required supporting software  in one step and remove the environment when you are done with your evaluation. The software can be downloaded here.

For Self-hosting

If you are a technical guru well versed in all aspects of web technologies, you may plan on hosting the WordPress environment on your own system. If you are in a special situation where a hosting service is not going to work, the WordPress codex has detailed installation instructions. There are also many excellent general step by step WordPress installation  tutorial documents and videos available for you on the web.

Clean up WordPress Sample Items

When WordPress is installed, it includes some pre-installed example content items. These should be be removed before the website “goes live”.

To remove Sample Page – In the Pages Panel, find Sample Page and select Trash

To remove Sample Post “Hello World” – In the Pastors Blog Posts Panel, find Hello World and select Trash

To remove Sample Comment “Hello World” – In the Comments Panel, find Hello World and select Trash

To remove pre-installed Widgets (Search, Recent Posts, Recent Comments, Archives, Categories, Meta ) – Open the Appearance sub-menu and select Widgets. You will likely want to

delete the pre-installed widgets (open the side-bar containers if you don’t see them). Open each one in turn and select Delete.

WordPress Orientation

A WordPress website consists of two parts; a back-end  and a front-end. Each of these is accessed with a different link (URL).  The back-end is an Administration Panel also called the Dashboard that is used to

control website appearance, behavior and content. The front-end is the website that your users will see. If the websites domain name is mydomain.org, the front-end (website) would be viewed using the link

http://www.mydomain.org/ and the back-end (dashboard) would be reached by http://www.mydomain.org/wp-admin.

If you are new to WordPress, we recommend that you spend a few minutes reading through this WordPress orientation guide:  First Steps With WordPress

 

Installing the Theme

Themes are software packages that present the data to the end users of the website. They provide the presentation functions that build the pages and control the placement of menus , icons, images and text.  When first

installed, WordPress will make use of a default theme provided as part of the install package.  This default theme is designed to present a blogging environment.  This is not an optimal design for a church website.

Prior to installing your ChapelWorks church theme, download the zipped theme  file (.zip) from the ChapelWorks site by using the shopping cart. Remember the folder where you saved it.

There are several methods that can be used to install WordPress themes:

Theme .zip File Installation via the Administration Panel

For most situations, this is the recommended way to install your theme.

  1. Log in to the WordPress Administration Panels.
  2. Select the Appearance panel, then Themes.
  3. Select Add New button.
  4. Use the Upload Theme button in the top links row to upload the zipped copy of a Theme that you have previously downloaded to your machine.
  5. Click on the Install Now link to upload the Theme. This may take several minutes and install it. There will we a message when the installation is completed.
  6. When it is completed, select activate.

If you get this error: “exceeds the maximum upload size for this site”

Some hosting companies have a very low default limit on file upload sizes. If you encounter try this error, please contact the support team at your hosting company. They may be able to increase your limit. If this is not an

option, see the next section on additional theme installation methods.

Installing Plugins

Some themes will require one or more plugins.

After the theme is installed and activated, if you see a message on the dashboard asking you to install the required plugins, select the link Begin installing Plugins and a list of required plugins will appear. Hover over each item in the list and you will see a link appear that says Install. Click that link to initiate the install process. Repeat the install for each Plugin in the list.

Some WordPress environments do not support this method of installing plugins. If you don’t see this message, there may be still be recommended plugins available for your theme, but they will need to be installed manually.  See the section on installing plugins in the WordPress Codex.

Additional Theme Installation Methods

If installing the zipped theme file using the administration panel did not work, the WordPress Codex describes alternative methods to install themes that make use of host-specific management facilities such as cPanel or by using FTP. It may be advantageous to contact the support team at your hosting company before proceeding. They may offer additional options.

Setting up your ChapelWorks Church WebSite

The examples in the following sections will be based on the Charis Basic and Premium Church Themes for WordPress. The Operation Panels will be similar to other themes in the ChapelWorks series, but the look of the front-

end pages may be somewhat different from your theme.

Step 1 – Create Basic Pages

In this step you will create the pages that will be displayed in your website. In the process of creating each page you will use a page templates to define what type of page it is. The templates were installed as part of the

theme. The theme will use the templates to determine how to display the information properly.

You will use these steps to create each of the basic pages.

  1. Log into the WordPress Administration Panels if you have not already done so.
  2. Select Pages from the menu on the left side of the screen – you will see the Pages Panel
  3. Press the Add New button – you will see the Edit Page panel

You are now in the Edit Page panel. You will use this panel to create several pages using following steps for each page listed below.

  1. Enter the Page title in the title field (the smaller text box)
  2. Leave the page content field blank (the larger text box)
  3. Select a  Template from the drop-down list in the Page Attributes box on the right side of the panel.
  4. Press the Update button
  5. Press the Add New button to create the next page

Create the News Page

Create the news page using the steps 1-5 above.

Enter this in the title field: Latest News

Select this for the Template: Announcements (News) Page

Create the Ministries Page

Create the ministries page using the steps 1-5 above.

Enter this in the title field: Ministries

Select this for the Template: Ministries Page

Create the Visitor Information Page

Create the Church Information page using the steps 1-5 above.

Enter this in the title field: Visitor Information

Select this for the Template: Church Information Page

Create the Staff Page

Create the news page using the steps 1-5 above.

Enter this in the title field: Staff

Select this for the Template: Staff Page

Create the Pastor’s Notes Page

Create the news page using the steps 1-5 above.

Enter this in the title field: Pastor’s Notes

Select this for the Template: Blog

Create the Front  Page

Create the news page using the steps 1-5 above.

Enter this in the title field: Front Page

Select this for the Template: Church Front Page

You will need to set up the Front Page to display in place of the default blog page.

Select Appearance from the menu on the left side of the screen

Select the Customize section – a new panel will appear

Select Static Front Page – a new set of options will open

Select the A Static Page option

For the Front Page select “Front Page” from the list

For the Posts Page select “Pastor’s Notes” from the list

Step 2 – Create the Menus

The instructions below assume that this is a new site with uninitialized menus.

Access the Menu Panel

Now that the pages are set up, you can add them to the Menus. If you look at the front-end website, you will likely see the default menu displayed (also known as the fallback menu). In this step we will create the menus that

will provide navigation to the Pages you created in step 1.

  1. Log into the WordPress Administration Panels if you have not already done so.
  2. Select Appearance from the menu on the left side of the screen
  3. Select Menus from the Appearance sub-menu

Setting Menu Screen Options

You are now on the menu panel. Select the Screen Options drop-down. It’s located near the upper right corner the upper -right corner of the menu panel. Check the Box next to “Church Ministry

Descriptions”. Click on Screen Options to close the drop down.

Creating Menus

Create the Main Menu

  1. In the Edit Menus area, Look for this line: “Edit your menu below, or create a new menu”.
  2. Select the create a new menu link.
  3. In the Edit Menus area, fill in the menu title: Main Menu
  4. Press the Create Menu Button
  5. In the Menu Settings area, Check the Main Menu box under Theme Locations
  6. Press Save Menu

Create The Footer Menu

  1. In the Edit Menus area, Look for this line: “Edit your menu below, or create a new menu”.
  2. Select the create a new menu link.
  3. In the Edit Menus area, fill in the menu title: Footer Menu
  4. Press the Create Menu Button
  5. In the Menu Settings area, Check the Footer Links box under Theme Locations
  6. Press Save Menu

 

Create the Ministries Menu

  1. In the Edit Menus area, Look for this line: “Edit your menu below, or create a new menu”.
  2. Select the create a new menu link.
  3. In the Edit Menus area, fill in the menu title: Ministry Menu
  4. Press the Create Menu Button
  5. In the Menu Settings area, Check the Side Menu box under Theme Locations
  6. Press Save Menu

 

Adding Items to the Main Menu

Now that we have the menus defined, we can start adding Menu items.

  1. At the top of the Edit Menus area is a selector for the menu to edit. Select the Main Menu and Press the Select button next to it.
  2. On the left side of the Edit Menus Area is a Pages selector, Open it, select the Display All tab.
  3. Put check marks next to all the following pages and then press the Add to Menu button:
    • Latest News
    • Ministries
    • Staff
    • Pastors Note’s
    • Visitor Information
  4. Drag/Drop the menu items to arrange them in the order you prefer
  5. Press the Save Menu button

 

Adding Items to the Ministries Menu (Optional)

This is covered in the “Create Ministry Descriptions” section below.

Adding Items to the Footer Menu (Optional)

In the Menu Editor, select the Footer Menu and add these pages. Use the same methods you used for the main menu.

  • Visitor Information
  • Staff

 

Step 3 – Fill in Church Information Fields

– Select Appearance and then select Church Information

– Fill in the fields and press Save at the bottom of the panel

skitch

The Church Information Page Template will pull a map in from Google Maps and Display it on the Visitor Information page automatically using the church address entered.

Step 4 – Creating Content

Creating Slides For the Front Page

If your theme includes the built-in slide show widget, there will be an item on the admin panel for Slides (Front Page). Select that and you will see a panel for creating the slides that will appear on the front

page of the website. Select Add New and follow the instructions on the page. The slide function will display a variety of media formats (such as jpeg). An aspect ratio (height:width) of around 1:2.4 seems

to work well for most layouts.

Creating Ministry Descriptions and Categories

You should create a Ministry Description and a matching Ministry Category for each ministry you wish to feature on your website.

  1. Click on Church Ministry Descriptions on the Operations Panel Menu and select Add New.
  2. Enter a title (such as Youth Ministry).
  3. In the Ministry Categories field select + Add New Ministry Category and enter the same text you used for the title.
  4. If you wish, you can select a placement in the Ministry Category hierarchy in the drop-down.
  5. Click on Add New Ministry Category in the Box at the bottom of the section. The new category should appear in the list above with a check mark next to it.
  6. In the text box, enter the description of the ministry.
  7. A photo or graphic can be added as a Featured Image field in the lower right of the page
  8. Click on the Publish Button

Repeat for each ministry you wish to feature on your website.

Note: Ministries can be structured as a hierarchy. An example might be placing Children’s Ministry and Middle School Ministry under Youth Ministries in the Ministry Category hierarchy.

Populating the Ministry Menu

Now that the ministries are set up, the ministry menu (available on some themes) can be set up.

  1. Select Appearance and then Menus
  2. You are in the menu editor panel. Select Screen Options in upper right corner of the screen (it’s right next to Help)
  3. Put a check mark next to Church Ministry Descriptions and close the Screen Options pull down by clicking on Screen Options again.
  4. The Church Ministry Descriptions will now appear in the list of available menu items (you may need to select the View All tab)
  5. In the Select  a Menu to Edit pull-down at the top of the Edit Menus screen, choose Header menu (Main Menu)  and hit the Select Button
  6. You can now add ministries to the main menu (typically added under the Ministries page menu item created earlier)
  7. Press Save Menu when done
  8. In the Select  a Menu to Edit pull-down at the top of the Edit Menus screen, choose Side Menu  and hit the Select Button
  9. Add the ministries you want to feature on that menu
  10. Press Save Menu when done

Refer back to the section on creating menu items.

Creating Church News Items

News Items can be associated with a ministry by selecting the corresponding ministry category. Only those news items that match the category (or are lower in a ministry category hierarchy) will be displayed on that ministry

page.

  1. Click on Church Announcements on the Operations Panel Menu and select Add New.
  2. Enter a title for the announcement in the Title field.
  3. In the Ministry Categories field select a ministry category for the announcement (Optional)
  4. If you wish, you can select a placement in the Ministry Category hierarchy in the drop-down. (Optional)
  5. In the text box, enter the announcement text
  6. Enter an Excerpt. Excerpts are optional hand-crafted summaries of your content. (Optional)
  7. A photo or graphic can be added as a Featured Image field in the lower right of the page (Optional)
  8. Click on the Publish Button

Creating Pastor’s Notes

This is the built-in WordPress blogging facility. The WordPress Codex has and excellent overview on how to write a

post.

Sidebars and Widgets

Widgets can be added to the sidebars provided by your theme. Open the Appearance sub-menu and select Widgets. You will see the sidebar widget areas on the right side of the screen

with a description of their positions. See the widgets section in the codex for more information.

Setting up Premium Features

The Premium Editions of the ChapelWorks themes include additional features not found in the Basic Editions. These following sections apply only to the Premium Editions.

Church Events

Events are sorted by the event date and time when displayed on a page. Most recent will be listed first. Any events that are past the current end date and time will not be displayed.  Events can be associated with a ministry

by selecting the corresponding ministry category. Only those events that match the category (or are lower in a ministry category hierarchy) will be displayed on that ministry page. Several of the most current events will be

listed on the front page and all events will be listed on the event page.

 Creating the Event Page

  1. Select Pages from the menu on the left side of the screen – you will see the Pages Panel
  2. Press the Add New button – you will see the Edit Page panel

You are now in the Edit Page panel.

  1. Enter the Page title (such as “Upcoming Events”) in the title field (the smaller text box)
  2. Leave the page content field blank (the larger text box)
  3. Select the Events Page from the drop-down list in the Page Attributes box on the right side of the panel.
  4. Press the Publish button
  5. Add the Events page to the Main Menu

Creating Church Event Items

  1. Click on Church Events in the Operations Panel Menu and select Add New.
  2. Enter a title for the event in the Title field.
  3. Select start and end Date/Time
  4. In the Ministry Categories field select a ministry category for the event (Optional)
  5. In the text box, enter the event text
  6. Enter an Excerpt. Excerpts are optional hand-crafted summaries of your content. (Optional)
  7. A photo or graphic can be added as a Featured Image field in the lower right of the page (Optional)
  8. Click on the Publish Button

Sermons

The premium themes include support for publishing Sermons in the form of Plain text,  a PDF file, Audio and Video. Sermons are sorted by the sermon date when displayed on a page. Most recent will be listed first.

Creating the Sermons Page

  1. Select Pages from the menu on the left side of the screen – you will see the Pages Panel
  2. Press the Add New button – you will see the Edit Page panel

You are now in the Edit Page panel.

  1. Enter the Page title (Sermons) in the title field (the smaller text box)
  2. Leave the page content field blank (the larger text box)
  3. Select the Sermons Page from the drop-down list in the Page Attributes box on the right side of the panel.
  4. Press the Publish button
  5. Add the Sermons Page to the Main Menu

Creating Sermon Items

  1. Click on Sermons in the Operations Panel Menu and select Add New.
  2. Enter a title for the sermon in the Title field.
  3. Enter the Speaker Name
  4. Select sermon Date/Time
  5. In the Sermon Series Categories field select an existing Sermon Series Category for the Sermon (Optional) or create a new one using these steps (Optional):
    • In the Sermon Series Categories field select + Add New Sermon Series Category and enter the title of the Sermon Series.
    • Click on Add Sermon Series Category in the Box at the bottom of the section. The new category should appear in the list above with a check mark next to it.
  6. You should fill in one or more of the fields for the sermon media you intend to use (Audio File, Video File, External Video Link, PDF or HTML). See the following sections for information about how to set up themedia.
  7. A photo or graphic can be added as a Featured Image field in the lower right of the page (Optional)
  8. Click on the Publish Button

Sermon Media

Filling in an a media field will cause a corresponding  media icon to appear in the entry for the sermon on the sermon page.

Audio Media

Audio files are played via the native <audio> HTML5 tag support provided by web browsers. At this time the only audio format supported by all popular web browsers is MP3. That being the case,

you should produce your audio files in that format. To include your audio file, click on Add or Upload File and then drag and drop or select the file to upload. The file will be stored in the WordPress media

library.  An audio icon and an audio player control will be automatically added to the sermon entry once the audio file field is filled in.

Video Media

Video media can be supported either as a video file served by your web site or as a link to a video streamed from a service such as YouTube or Vimeo. The ChapelWorks premium  themes provide support for both of these

methods, but you must select only one of these per sermon entry. A video icon will be automatically added to the sermon entry once the either the Video File of Video Link field is filled in.

Video File

If you wish to serve your sermon video from your own web site, you can use this method. You should check with your hosting company to assure yourself that your hosting account is capable of supporting multiple

simultaneous video streams. The other option is to use a video streaming service and the method in the next section.

Locally hosted video files are played via the <video> HTML5 tag support provided by current web browsers. At this time the only video format supported by all popular web browsers is MP4 (H.264

and AAC in MP4). You should produce your video files in that format to assure they will work on most current browsers. To include your video file, click on Add or Upload File and then drag and drop or

select the file to upload. The file will be stored in the WordPress media library.

Video Link

Unless you have a high capacity hosting account that can handle the requirements of video streaming, it may be a better choice to host your video streams on a service that specializes in that task. The video link support

makes use of the oEmbed protocol support in WordPress (see this article for a list of supported video streaming services). To make use of this

feature, simply go to the web page on the video streaming service that contains your video, copy the link for the page and paste it into the Video Link field.

PDF

A sermon text file formatted as a PDF file can be loaded here. To include your PDF file, click on Add or Upload File and then drag and drop or select the file to upload. The file will be stored in the

WordPress media library.  A PDF icon will be automatically added to the sermon entry once thePDF file field is filled in.

Text/HTML

A sermon text file formatted as a plain text or HTML markup file can be loaded here. To include your file, click on Add or Upload File and then drag and drop or select the file to upload. The file will be

stored in the WordPress media library.  A text file icon icon will be automatically added to the sermon entry once the text/HTML file field is filled in.

Sermon Series

Sermon entries can be assigned a Sermon Series Category when they are created. This feature will display sermons grouped by series on a sermon series page.

Creating the Sermon Series Page

  1. Select Pages from the menu on the left side of the screen – you will see the Pages Panel
  2. Press the Add New button – you will see the Edit Page panel

You are now in the Edit Page panel.

  1. Enter the Page title (Sermons Series) in the title field (the smaller text box)
  2. Leave the page content field blank (the larger text box)
  3. Select the Sermons Series Page from the drop-down list in the Page Attributes box on the right side of the panel.
  4. Press the Publish button
  5. Add the Sermon Series Page to the Main Menu

Creating Sermon Series Descriptions

  1. Click on Sermon SeriesDescriptions in the Operations Panel Menu and select Add New.
  2. Enter a title for the sermon series in the Title field.
  3. Enter the description of the sermon series in the large text field.
  4. In the Sermon Series Categories field select an existing Sermon Series Category for the Sermon Series or create a new one using these steps:
    • In the Sermon Series Categories field select + Add New Sermon Series Category and enter the title of the Sermon Series.
    • Click on Add Sermon Series Category in the Box at the bottom of the section. The new category should appear in the list above with a check mark next to it.
  5. A photo or graphic can be added as a Featured Image field in the lower right of the page (Optional)
  6. Click on the Publish Button

Sermon Videos Page

If you would like to list all sermon videos that you created in the sermon entries sorted by date on a single page, you can create a Sermon Videos Page.

  1. Select Pages from the menu on the left side of the screen – you will see the Pages Panel
  2. Press the Add New button – you will see the Edit Page panel

You are now in the Edit Page panel.

  1. Enter the Page title (Sermons Videos) in the title field (the smaller text box)
  2. Leave the page content field blank (the larger text box)
  3. Select the Sermons Videos Page from the drop-down list in the Page Attributes box on the right side of the panel.
  4. Press the Publish button
  5. Add the Sermon Series Page to the Main Menu

Theme Options

Theme options are available on the theme options panel. To access it, open the Appearance sub-menu and select Theme Options.

Press the Save button at the bottom of the screen after making changes.

Front Page Greeting

The text entered on this page will appear in an area on the front page under the Slides and above the News/Events sections.

Front Page Format Options

These options control the appearance of the News and Events area on the front page.

On-line Giving Link

Setting this link (http://myonlinegivingprocessorpage.com) will render a button for on-line giving in the footer on every page.

Social Media

Setting these links in this section to your social media pages will render social media icons in the footer on every page.

Google Analytics Option

Google provides free tools for tracking visits to your website. You can add the tacking code they provide in this field. See the Google Analytics Official

Website for more information on this service.

Additional Sidebars

The ChapelWorks premium themes include additional Sidebar areas. Open the Appearance sub-menu and select Widgets. You will see the sidebar widget areas on the right side of the

screen with a description of their positions. See the widgets section in the codex for more information.

Customizing Themes

There are several options for customizing your theme in the Appearance->Customize administration panel. If you need to do additional customization, you may need to make changes to the theme’s .css and .php files. It is suggested you make use of the Child Theme Support in WordPress. Please see the comments in the style.css file in the root directory of your theme for more information on how to customize your theme using child themes.